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TL;DR: Log job details, work completed, parts used, follow-up needed. Captured on-site without typing. Easily capture deliverables, deadlines, decisions, data and action items.
“Service call for Johnson residence, 456 Oak Street, replaced the HVAC air filter, part number AF-16x25, also tightened loose ductwork in basement, job took about 90 minutes, customer mentioned noise from the furnace, need to schedule follow-up inspection in 2 weeks, customer signed off, no issues”
Last updated: January 15, 2026
| Field Name | Type | Description | Required |
|---|---|---|---|
| Client/Location | sentence | Client and address | |
| Job Type | multiple_choice | Type of work | — |
| Work Performed | sentence | Details of work done | |
| Parts Used | list | Materials used | — |
| Time Spent | number | Minutes on site | — |
| Issues Found | multi_select | Issues encountered | — |
| Follow-up Needed | sentence | Next steps | — |
| Customer Notes | sentence | Comments from customer | — |
| Status | multiple_choice | Job status | — |
| Customer Signature | boolean | Signed off? | — |
| Mileage | decimal | Miles driven | — |
Field service technicians, contractors, installers, maintenance crews, and mobile workers who document jobs on-site and need to report back to dispatch or management.
Define your data collection fields (measurements, observations, etc.)
Distribute the form link to your field team
Team members add it to their home screen for offline access
Data aggregates centrally in Google Sheets for analysis
Deepgram's audio processing is robust against wind and background noise. For best results in extreme conditions, using a headset or holding the phone close is recommended.
SaySheet is a tool for *you* to dictate notes after or during observations. If recording participants directly, always obtain informed consent. Data is processed securely and not used to train public models.
Absolutely. You can define fields for specific metrics (e.g., 'pH Level', 'Temperature'). The AI understands context and will extract '7.2' into the numeric field even if you say 'The pH was around 7.2'.
Yes. When you upload photo directly in the form it is uploaded as a Google Drive image in your account. You can click the link to view the form. The image is saved in your account and accessible to your Google Drive permissions just like any of your Google Drive files.
The public form has a Beta feature to work offline. Your submission saves locally and syncs when you're back online.